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Roseville, CA 95678

Posted: 06/09/2021 Employment Type: TempToFT Industry: None Job Number: 1543756

Job Description

A thriving CPA firm is seeking an Administrative Assistant to join their front office team. The Administrative Assistant is a highly visible role and responsible for greeting clients and visitors, answering phones, handling client requests, and supporting Management staff. 
The ideal candidate can multi-task in a busy environment with high priority deadlines, be resourceful, a good problem solver and organized. 
  • Operates a multi-line telephone system, screen calls, route calls, relay messages with exceptional telephone techniques and etiquette. 
  • Greet clients and visitors, schedule appointments, and confirm client appointments in advance.
  • Responsible for complete coordination of meetings, both on-site and off-site, including scheduling, correspondence, site reservations, arranging travel accommodations and catering. 
  • Take concise meeting minutes and create follow up task lists and assignments for leaders and stakeholders. 
  • Coordinate frequent travel arrangements & itineraries for staff, leaders and clients.
  • Conducts proper opening and closing office procedures. 
  • Understands basic building security systems and can activate in the case of an emergency. 
  • A broad variety of administrative tasks and added duties/projects as assigned (i.E. Assist with general typing, filing, spreadsheets, invoicing, prioritizing incoming mail/outgoing mail (open and route), tracking invoices, ordering supplies, general office correspondence, etc.). 
  • Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.) and, if required, contacts the appropriate personnel for signature release of incoming and outgoing mail. 
  • Understands, updates, and trains relief personnel on office and staff procedures, policies and practices. 
  • Travel in local area for a variety of miscellaneous errands and duties. 
  • Assist management with planning and executing employee functions and events. 
  • Exercise good judgment in recognizing scope of authority and discretion in analyzing and resolving confidential, difficult, and sensitive situations and the sensibility to recognize private versus professional circumstances. 
  • Will serve as back up to Executive Assistant and other departments as needed. 
  • Other duties as may be assigned from time to time by the Employer.

  • Bachelor s degree preferred.
  • 2 years professional experience in a corporate front office, HR Assistant or relative Admin support role. 
  • Microsoft Suite, Word, Excel, Access, Outlook  experience
  • Possess high energy level, sense of urgency and results driven.
  • Prior meeting or event planning for office events a plus.
  • Ability to maintain professionalism and optimism in stressful situations.
  • Preserves confidential and proprietary information and successfully avoid conflicts-of-interest
  • Strong written and verbal communication skills, self-motivation, and strong independent work ethic.

Compensation: $18 - $20 / hour DOE

Qs can be directed to the Lead Recruiter | elizabeth@pacificstaffing.Com

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