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Pediatrics Administrative Assistant

ROSEVILLE, CA 95661

Posted: 04/19/2024 Employment Type: Temp Industry: None Job Number: 1680127

Job Description

We are recruiting an experienced Administrative Assistant to support a pediatrics department in the Roseville area. The department Administrative Assistant will provide administration and coordinate meetings and other calendaring support for department leaders and staff.  This is a contract position expected to last approximately 3 months.  #onsite #contract Pay: $25/hour


The ideal candidate will have healthcare administration experience, including calendaring and meeting coordination for department leaders. 


PRIMARY RESPONSIBILITIES:

  • Organizes and expedites flow of work for the department leaders and the department.

  • Schedules appointments and arranges meetings, conferences, and travel.

  • Provides routine to moderately complex administrative support for the operations and procedures of the department.

  • Prepares special reports that require gathering, analyzing, and summarizing data.

  • Organizes and maintains files, correspondence, and records.

  • Handles and frequently accesses highly confidential and sensitive information. Initiates any follow-up action.

  • Receives and screens telephone calls, letters, and/or visitors.

  • Answers routine questions and provides information related to general department operations, policies and procedures using discretion for matters pertaining to confidential or sensitive information.

  • Determines when to appropriately refer inquiries, requests or issues to managers or department staff members and follows up to ensure resolution on behalf of manager or department.

  • Organizes and prepares routine correspondence for the department manager, as well as complex documents including reports, spreadsheets, presentations, and various forms of communication documents requiring the integration of multiple office technology and software applications.

  • May act as the department's office resource for word processing and spreadsheet application.

  • Assists with tracking the department budget. Tracks and compiles expenses and prepares monthly expense reports.


SKILLS & QUALIFICATIONS:

  • High School Diploma or General Education Development (GED) required.

  • 3+ years of experience performing administrative support functions for healthcare or medical department leaders.

  • Prior experience managing complex and busy calendaring for meetings and all the associated logistics and coordination.

  • Demonstrated oral & written communication skills.

  • Advanced level proficiency with MS Outlook for managing emails and calendaring.

  • Must be available to work onsite and start immediately.

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