We are seeking a Project Coordinator to support our Woodland CA located client’s administrative and operational activities across day-to-day construction, renovation, and development projects. This role provides essential administrative support, maintains project records and files, prepares reports, and schedules, and assists with interim project oversight. The position also facilitates communication and documentation with internal teams and external partners, including contractors, designers, and other project stakeholders.
- Pay:$28.00-$35.00/Hour (DOE)
- Contract 6 months
- Hybrid after onsite training period (3 days onsite, 2 days remote)
PRIMARY RESPONSIBILITIES:
- Support project planning by preparing initiation documents, agendas, meeting materials, reports, and a variety of project-related correspondence and documentation.
- Coordinate with internal departments and external partners to maintain workflow, manage materials inventory, schedule inspections, and ensure required reviews and approvals are completed.
- Assist with construction administration tasks, including monitoring contract close-outs, preparing punch lists, maintaining documentation files, and ensuring compliance with applicable requirements.
- Help manage procurement activities by preparing and distributing bid materials, reviewing proposals, supporting vendor selection, and processing invoices, payments, and contract documents.
- Maintain organized filing systems, records, permits, and project documentation, and provide project oversight or administrative support as needed based on experience and departmental priorities.
SKILLS AND QUALIFICATIONS:
- Associate’s degree or equivalent education, plus experience in construction or construction business management; professional certifications such as PMP are a plus.
- Strong communication skills, with the ability to read and interpret technical documents and regulations, write clear reports and correspondence, and present information effectively to diverse audiences.
- Solid mathematical abilities, including working with geometry, trigonometry, probability, and applying ratios, percentages, and proportions to real-world situations.
- Strong problem-solving and analytical skills, with the ability to interpret written, verbal, and diagrammed instructions and navigate situations with limited standardization.
- Proficiency in Microsoft Office and familiarity with construction or project management software; experience with SharePoint, and Adobe PDF tools is preferred.
