We are partnering with a respected statewide consulting organization to recruit a Legal Administrative Assistant to support their Legal Services team. The Legal Administrative Assistant provides essential administrative, operational, and customer-service support to a high-impact legal services department. This position provides administrative support to the Legal Services department by tracking expenses and invoices, distributing contracts and quotes, coordinating in-person and virtual meetings and events, and acting as first contact for inquiries from members.
Our client offers a stable, mission-driven work environment grounded in strong organizational values. Employees enjoy a comprehensive benefits package, including CalPERS retirement, robust health coverage, generous paid time off, and wellness-focused programs.
- Salary: $20-$23/hr (DOE)
- Hybrid position with 3 days onsite and 2 days per week working remotely
- Direct Hire
Key Responsibilities
- Provide administrative support including scheduling, correspondence, document preparation, and workflow coordination.
- Assist with budget tracking, expense documentation, and reimbursement processes.
- Process, track, and maintain paperwork, forms, and departmental documentation with accuracy.
- Conduct online research to support projects, inquiries, and program needs.
- Update and maintain backend website content and internal systems.
- Support meeting and event logistics for in-person and virtual gatherings.
- Coordinate travel arrangements and assist with travel-related documentation.
- Serve as a responsive, service-oriented point of contact for internal staff and external partners.
- Contribute to process improvements and maintain high standards for accuracy and compliance.
Qualifications
- 3+ years administrative support experience supporting administration or legal services.
- Strong skills in processing, organizing, and tracking paperwork and documentation.
- Ability to conduct online research efficiently and accurately.
- Experience updating backend website content or working within CMS platforms.
- Excellent written and oral communication skills.
- Knowledge of customer-service techniques and the ability to support stakeholders professionally.
- Experience coordinating travel and reimbursement processes (preferred).
- Experience planning meetings and events, both in-person and virtual (preferred).
- Comfortable working with a hybrid team and supporting remote workflows.
- High attention to detail, especially when following processes and procedures.
