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C-Suite Executive Assistant (Direct Hire)

Folsom, CA 95630

Posted: 02/14/2025 Job Number: 1695397

Job Description

We are seeking a forward-thinking Executive Assistant to support the C-Suite Executive of an esteemed national consulting firm. Our client is a premier firm that provides both clients and employees with unparalleled service, high-tech tools, resources, and industry expertise know-how. Generous benefits include 3 weeks paid vacation, 8 paid holidays & the week between 12/25-1/1 off with pay, 401(k) with up to 4% match, and a competitive medical/dental/vision/life insurance package for employees and family. This is onsite in Folsom. Salary: $80,000-$95,000 DOE


The qualified candidate will have five years of experience as an Executive Assistant experience to C-suite executives. Proven experience supporting busy executives with calendaring, travel arrangements and meeting planning/coordination is required. 


PRIMARY RESPONSIBILITIES:

  • Provide complex administrative support for the executive and other department heads as needed.
  • Proactively manage the executive's calendar, scheduling internal and external meetings, appointments, and calls, ensuring time conflicts are avoided. 
  • Anticipate the needs of the executives and proactively address issues or concerns before they arise.
  • Screen phone calls, emails, and correspondence, directing inquiries to appropriate parties or providing concise summaries.
  • Coordinate all aspects of business travel including booking flights, accommodations, transportation, and preparing itineraries.
  • Prepare meeting agendas, gather relevant materials, and take detailed minutes. 
  • Organize and maintain electronic and physical files, including confidential documents, ensuring easy access. 
  • Prepare and edit correspondence, presentations, reports, and other documents as needed.
  • Process and submit expense reports on behalf of the executive. 
  • Assist with project management tasks, including tracking deadlines, coordinating with stakeholders, and following up on action items. 
  • Handle confidential information with discretion and always maintain strict confidentiality.
  • Perform other duties as assigned. 


SKILLS AND QUALIFICATIONS:

  • 5+ years’ experience as an Executive Assistant to C-Suite.
  • Bachelor’s degree preferred. 
  • Advanced with MS Office - Word, Outlook, PowerPoint, Access, and Excel.
  • Excellent Oral and Written Communication.
  • Strong interpersonal skills and the ability to build relationships with stakeholders.
  • Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Excellent problem-solving skills and the ability to think critically.
  • Discretion and professionalism when handling sensitive information.
  • Flexibility and adaptability to changing priorities and deadlines.
  • Positive attitude and willingness to take on new challenges.
  • Must be available to work full time onsite.

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About Folsom, CA

Ready to take your career to new heights in Folsom, California? Dive into our job listings in this vibrant area nestled in the heart of beautiful Sacramento County. Folsom offers a perfect blend of stunning nature with the nearby Folsom Lake and picturesque trails, along with a bustling tech scene and a rich cultural heritage. Home to the iconic Folsom Prison and the Folsom Powerhouse State Historic Park, this city boasts a unique charm that's hard to resist. Explore opportunities in this thriving community near top-rated restaurants, the Harris Center for the Arts, and a short drive to the Golden 1 Center, home of the Sacramento Kings. Discover why Folsom is more than a place to work – it's a destination for growth and fulfillment!