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Executive Assistant

West Sacramento, CA

Posted: 12/09/2019 Employment Type: Temporary Position Industry: Administrative/Clerical Job Number: 41930.1

Job Description

We are recruiting for an experienced temporary Executive Assistant to support multiple leaders in the Executive Office of an organization in the Sacramento, CA area. The Executive Assistant is responsible for managing calendars, making travel arrangements, screening calls, meeting scheduling, and events management. The ideal candidate will have strong attention to detail, flexibility, excellent interpersonal skills, and the ability to work well with all levels of internal management. This is a temporary opportunity that will approximately last through May 2020.

Responsibilities: Provide administrative support to the Executive Office including managing calendars, scheduling, travel arrangements, and meeting logistics. Coordinate meeting logistics, includingroom reservations, catering, A/V-IT and set up, meeting minutes, and follow-up action items. Assists with agenda preparation, including creating and distributing presentation materials for Board of Directors meetings and conference calls. Handle expense reporting, including reconciling executive's corporate card account and creating/submitting expense reports. Event documentation including data entry, tracking and auditing reports, as well as organizing incoming information, updating existing records, creating spreadsheets and corresponding documents. Executive Office event support including conducting inventory of various items needed for meetings, creating signs, preparing documents, packing, printing, collating, stuffing envelopes, tracking incoming mail.

Requirements: 5+ years' experience as an Executive Assistant. Bachelor's Degree preferred. Proficient with Microsoft Word, Excel, PowerPoint, & Outlook. Experience with detailed domestic and international travel coordination. Exceptional written, verbal, and interpersonal communication skills. Outstanding planning, time management, and organizational skills. High level of integrity and discretion in handling confidential information.

Meet Your Recruiter

Elizabeth Mann

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