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Executive Assistant

SACRAMENTO, CA 95814

Posted: 02/11/2025 Job Number: 1695603

Job Description

We are recruiting for an Executive Assistant to join a mission driven advocacy organization in Sacramento dedicated to public service. The Executive Assistant will provide high-level professional administrative support to the CEO and Executive Director. This contract to hire role offers a remote work arrangement with occasional onsite meetings in Sacramento. Pay: $34/hour.


The qualified candidate will have a minimum of five years’ experience providing administrative support to C-Suite executives in the non-profit industry. Exceptional communication and interpersonal skills are required. 


PRIMARY RESPONSIBILITIES:

  • Serve as the first point of contact for the CEO.
  • Process correspondence; receive and screen phone calls.
  • Serve as point person and coordinator for the CEO/Executive Director on special projects that involve cross organizational and multi-organizational collaboration and input.
  • Maintain complex calendar and travel arrangements; prepare travel itineraries; prepare expense reimbursements; maintain calendar and confidential files.
  • Write routine correspondence.
  • Participate in long-range planning board of director meetings and events, coordinate dates and deadlines of documents and calendars.
  • Review and proof correspondence for Executive Director’s and CEO’s signature.
  • Assist with developing agendas, materials and preparing periodic updates to the Board; attend board meetings; provide staff and on-site support for all board committees both in-person and virtual; coordinate meeting logistics.
  • Take detailed meeting minutes/notes for a variety of meetings. 
  • Coordinate, plan, and attend conferences, reception, and other special events as needed.  
  • Performs other duties as required.


SKILLS & QUALIFICATIONS:

  • Bachelors’ degree in business administration or related. 
  • 5+ years of progressively responsible experience in senior administrative role supporting an executive or department head.
  • Strong written and verbal communication, analytical and organizational skills.
  • Accurate usage of the English language, including spelling, grammar and punctuation; ability to proofread and edit materials accurately.
  • Intermediate to advanced proficiency with Microsoft Office Suite and meeting tools (Zoom, Teams). 
  • Demonstrated knowledge of fundamental meeting planning, scheduling, calendaring, and conference call procedures. 
  • Ability to maintain highly confidential information.
  • Self-motivated with ability to use good judgment.
  • Ability to manage conflicting demands on time and multiple tasks; independently organize and prioritize projects and workload.
  • Ability to perform duties in both virtual and in-person environments, even when faced with multiple competing deadlines.
  • Travel as needed.

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About SACRAMENTO, CA

Ready to kickstart your career in the vibrant Sacramento, California area? This bustling region is not only the capital of the Golden State but also a hub of endless job opportunities and growth potential. From the stunning Tower Bridge crossing the scenic Sacramento River to the delectable farm-to-fork dining scene that's second to none, Sacramento has something for everyone. Catch a performance at the historic Crest Theatre, cheer on the Sacramento Kings at the Golden 1 Center, or discover local artists at the Crocker Art Museum. With the majestic Sierra Nevada mountains nearby and the beautiful parks like the McKinley Park to explore, Sacramento offers an enchanting blend of culture, creativity, and charm that will truly make your career journey unforgettable. Dive into our job listings today and set your sights on a rewarding career in this unforgettable region!