Job Openings in Sacramento County and Beyond
Pacific Staffing
http://www.pacificstaffing.com
http://www.pacificstaffing.com
true
Executive Assistant (Non-Profit)
Sacramento, CA 95827 US
Posted: 06/07/2023
2023-06-07
2023-07-08
Employment Type:
Contract
Industry: None
Job Number: 1633407
Job Description
Pacific Staffing is recruiting for an experienced Executive Assistant to support the Executive Director of a regional social services non-profit organization. The Executive Assistant is responsible for providing top-level administrative support and coordination for the Executive Director, Board of Directors and department senior leaders. Priorities include heavy meeting management for board of directors and senior management, meeting minutes and recordings, reports and special projects. Pay: $30-32/hour DOE.
The ideal candidate will have supported Executive leaders with complex calendaring, coordinating meeting logistics for board of directors (including agenda, minutes and recordings) and possess strong technical and organizational skills.
PRIMARY RESPONSIBILITIES:
SKILLS & QUALIFICATOINS:
The ideal candidate will have supported Executive leaders with complex calendaring, coordinating meeting logistics for board of directors (including agenda, minutes and recordings) and possess strong technical and organizational skills.
PRIMARY RESPONSIBILITIES:
- Draft agendas and minutes; prepare briefing materials for Executive Committee, Board of Directors and Officers meetings.
- Coordinate and assist with the completion of projects including research, documentation, spreadsheets, development and presentation design, and tracking plan performance; maintain paper and electronic filing system for all necessary documents in compliance.
- Develop and maintain routine process for updating and keeping executive team informed on all daily activities, messages, appointments, external and internal inquiries and tasks.
- Manage the Executive Director s calendar; schedule appointments, meetings and conference calls.
- Produce timely, accurate, and complete correspondence, reports, and other business documents in a professional manner for the Executive Director and other staff as directed.
- Assist others with work to best serve the overall needs of the organization.
- Serve the Board of Directors as the Recording Secretary.
- Prepare all materials necessary in orchestrating quarterly Board meetings.
- Attend all meetings as the Recording Secretary; transcribe and distribute minutes.
- Serve as gatekeeper of all Board records, policies and the Board Portal.
- Provide additional support to the Board members as needed.
- Conduct research, analysis and organize information necessary to develop and define project scope, develop presentation design, and monitor goals and timelines.
- Work with management to coordinate implementation of projects and policies.
- Manage project plan performance.
- Extract and analyze data from company databases and conduct appropriate follow-up.
- Produce reports for management and Board of Directors.
- Research data discrepancies; resolve issues or forward to appropriate staff.
SKILLS & QUALIFICATOINS:
- Bachelor s degree preferred.
- 5-8 years experience providing administrative support to executive leadership and management staff; non-profit experience a plus.
- Knowledge of Board of Director principles, practices, and organizational bylaws.
- Knowledge of principles and practices of business and non-profit agency administration, including management analysis, budget, grant and contract administration.
- Position requires that you have a high degree of confidentiality and discretion.
- Knowledge and experience related to event planning and meeting coordination.
- Advance proficiency with Microsoft Office, DocuSign, and Adobe.
- Advanced analytical, math, and computer skills.
- Possesses superior verbal and written communication skills and customer service orientation.
- Ability to manage multiple tasks and handle changing priorities and deadlines while maintaining attention to detail.