A highly respected, mission-driven non-profit organization in Sacramento is seeking an experienced and proactive Executive Assistant to support its forward-thinking and high-visibility CEO. This role requires exceptional judgment, advanced administrative capabilities, and the ability to manage complex responsibilities with professionalism, discretion, and independence.
The ideal candidate brings deep experience supporting C-suite leaders, coordinating Board of Directors activities, and managing extensive travel and communications in a fast-paced environment.
Compensation & Benefits
- Salary range: $90,000–$95,000 DOE
- CalPERS retirement plan
- Health, dental, and vision insurance
- Basic life insurance
- Short-term and long-term disability insurance
- Vacation, sick leave, and paid holidays
Primary Responsibilities
- Provide high-level executive support to the CEO, prioritizing urgent tasks and operating with minimal supervision.
- Plan, coordinate, and manage all logistics for Executive Leadership, Board of Directors, and committee meetings.
- Draft, transcribe, format, proofread, and edit documents using MS Office Suite, Teams, and PDF editing tools.
- Manage complex, high-volume travel arrangements for the CEO, including itineraries, accommodations, and transportation.
- Create, format, convert, and troubleshoot documents to ensure compliance with accessibility standards.
- Support meetings by coordinating accommodations, preparing materials, taking minutes, hosting, and managing vendor and travel logistics.
- Serve as the primary logistical point of contact for executive-related travel; occasional travel, evening, and weekend availability required.
- Maintain and update reports including metrics, rosters, demographics, and attendance records.
- Communicate with professionalism and tact when handling sensitive or complex situations.
- Provide general project support and perform additional duties as assigned.
Skills & Qualifications
- Bachelor’s degree in a related field.
- Minimum of seven years of executive-level administrative support for C-suite leaders and Boards of Directors.
- Demonstrated experience setting up and managing virtual meeting platforms.
- Exceptional proofreading skills and strong attention to detail.
- Excellent written and verbal communication skills, with the ability to manage challenging conversations with patience and professionalism.
- Proven ability to work independently while managing detailed administrative tasks accurately and efficiently.
- Strong problem-solving skills with the ability to remain composed under pressure, collaborate effectively, and adapt to evolving priorities.
- Highly proactive, resourceful, and skilled at anticipating needs and managing competing priorities.
