Job Openings in Sacramento County and Beyond

Administrative Specialist (Legal)


Posted: 06/07/2023 Employment Type: DirectHire Industry: Admin Support Job Number: 1660680

Job Description

Pacific Staffing is recruiting an Administrative Specialist to join a nonprofit education organization in the Sacramento area. This is a direct hire opportunity with a hybrid work schedule (2 days onsite, 3 days remote). The Administrative Specialist provides a variety of administrative, coordination, and office support to our client s Legal department.  Pay: $20/hr-$22/hr DOE.
The ideal candidate will have a strong proficiency in Microsoft Office Suite, experience scheduling virtual and in-person meetings, understanding of budget administration and high attention to detail. 

  • Provides administrative assistance to the Legal Department.
  • Composes, types, edits, and proofreads a variety of documents; develops agendas; attends meetings; takes, transcribes, and distributes meeting minutes; follows-up on after-action items; prepares programs and brochures.
  • Formats PowerPoint presentations.
  • Updates and maintains information in the database.
  • Coordinates activities (calendar, travel, logistics, meeting materials, etc.).
  • Develops budgets; monitors unit and program budgets, approves expenditures, and coordinates with accounting staff to ensure prompt and accurate payments; generates financial and annual reports, and budgets as appropriate.
  • Proofreads documents to ensure accuracy of copy, grammar, punctuation, and spelling. 
  • Oversees all meeting logistics, including room reservations, food and beverage, coordination of audio/visual technology needs, and onsite coordination and set up.
  • Monitors and controls event budgets.
  • Performs other duties as assigned.

  • Associates degree or higher required. 
  • Minimum 3 years of administrative experience. 
  • Intermediate proficiency with Microsoft Office Suite.
  • Experience scheduling meetings using video conferencing software (MS Teams, Zoom, etc.) is required
  • Ability to pivot between technologies effectively to gather data.
  • Strong written and verbal communication skills.
  • Exhibits high attention to detail and strong organizational skills.
  • Ability to work independently with self-initiative.
  • Excellent customer service skills.
  • Ability to handle sensitive and confidential information
Apply Online

Send an email reminder to:

Share This Job:

Related Jobs:

Login to save this search and get notified of similar positions.