Job Openings in Sacramento County and Beyond
Pacific Staffing
http://www.pacificstaffing.com
http://www.pacificstaffing.com
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Administrative Assistant
WEST SACRAMENTO, CA 95691 US
Posted: 06/07/2023
2023-06-07
2023-07-08
Employment Type:
DirectHire
Industry: Admin Support
Job Number: 1660683
Job Description
Pacific Staffing is recruiting for an Administrative Assistant to join a nonprofit education organization in the Sacramento area. This is a direct hire opportunity with a hybrid work schedule (2 days onsite, 3 days remote). The Administrative Assistant provides department support with a variety of administrative duties, event coordination, and general office support. Pay: $20/hr-$22/hr DOE.
The ideal candidate will have a strong proficiency in Microsoft Office Suite, experience scheduling virtual and in-person meetings, strong organization skills and high attention to detail.
RESPONSIBILITIES:
QUALIFICATIONS:
The ideal candidate will have a strong proficiency in Microsoft Office Suite, experience scheduling virtual and in-person meetings, strong organization skills and high attention to detail.
RESPONSIBILITIES:
- Provides administrative support to department activities; composes, types, edits, and proofreads a variety of documents; coordinates travel arrangements for the department; develops agendas; attends meetings; takes, transcribes, and distributes meeting minutes.
- Prepares programs and brochures, formats PowerPoint presentations. Answers incoming telephone calls for the department, screens calls, and routes as appropriate.
- Monitors department calendar and e-mails; responds where appropriate.
- Assists in the coordination of logistics for meetings, conferences, and other special events, coordinates location, food, transportation, accommodations, and presentation arrangements for events.
- Responds to requests for information and questions from committee and task force members.
- Inputs information into database(s) and generates/downloads reports.
- Performs general office duties such as ordering supplies, maintaining records management databases, and performing basic bookkeeping and/or accounting work.
- Assists with development of budgets, monitors program budgets, processes invoices and requests for payment.
- Works with network administrators, developers, and programmers to assess any technical challenges; writes, edits, and proofreads new and existing content of department web pages.
- Prepares on-line mandatory filings with the Secretary of State and other state agencies.
- Trains administrative assistants, including temporary administrative personnel.
- May be assigned administrative support duties across multiple departments.
- Performs other duties as assigned.
QUALIFICATIONS:
- Associates degree or higher required.
- Minimum 3 years of administrative experience.
- Intermediate proficiency with Microsoft Office Suite.
- Experience scheduling meetings using video conferencing software (MS Teams, Zoom, etc.) is required.
- Ability to process and track paperwork and legislative documentation.
- Strong written and verbal communication skills.
- High attention to detail and strong organizational skills.
- Ability to handle sensitive and confidential information.
- Demonstrated experience with event planning both in person and virtual and making travel arrangements.
- Excellent customer service skills.