Job Openings in Sacramento County and Beyond

Administrative Assistant


Posted: 06/07/2023 Employment Type: DirectHire Industry: Admin Support Job Number: 1660683

Job Description

Pacific Staffing is recruiting for an Administrative Assistant to join a nonprofit education organization in the Sacramento area. This is a direct hire opportunity with a hybrid work schedule (2 days onsite, 3 days remote). The Administrative Assistant provides department support with a variety of administrative duties, event coordination, and general office support. Pay: $20/hr-$22/hr DOE

The ideal candidate will have a strong proficiency in Microsoft Office Suite, experience scheduling virtual and in-person meetings, strong organization skills and high attention to detail. 

  • Provides administrative support to department activities; composes, types, edits, and proofreads a variety of documents; coordinates travel arrangements for the department; develops agendas; attends meetings; takes, transcribes, and distributes meeting minutes. 
  • Prepares programs and brochures, formats PowerPoint presentations. Answers incoming telephone calls for the department, screens calls, and routes as appropriate.
  • Monitors department calendar and e-mails; responds where appropriate.
  • Assists in the coordination of logistics for meetings, conferences, and other special events, coordinates location, food, transportation, accommodations, and presentation arrangements for events.
  • Responds to requests for information and questions from committee and task force members.
  • Inputs information into database(s) and generates/downloads reports.
  • Performs general office duties such as ordering supplies, maintaining records management databases, and performing basic bookkeeping and/or accounting work.
  • Assists with development of budgets, monitors program budgets, processes invoices and requests for payment.
  • Works with network administrators, developers, and programmers to assess any technical challenges; writes, edits, and proofreads new and existing content of department web pages.
  • Prepares on-line mandatory filings with the Secretary of State and other state agencies.
  • Trains administrative assistants, including temporary administrative personnel.
  • May be assigned administrative support duties across multiple departments.
  • Performs other duties as assigned.

  • Associates degree or higher required. 
  • Minimum 3 years of administrative experience. 
  • Intermediate proficiency with Microsoft Office Suite.
  • Experience scheduling meetings using video conferencing software (MS Teams, Zoom, etc.) is required.
  • Ability to process and track paperwork and legislative documentation.
  • Strong written and verbal communication skills.
  • High attention to detail and strong organizational skills.
  • Ability to handle sensitive and confidential information.
  • Demonstrated experience with event planning both in person and virtual and making travel arrangements.
  • Excellent customer service skills.

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