Job Openings in Sacramento County and Beyond
Administrative Assistant
Davis Davis, CA 95616 United States of America
Job Description
We are recruiting an Administrative Assistant for a premier employer in the greater Vacaville/Davis area. The Administrative Assistant serves as the first point of contact, greeting clients upon arrival to the Health & Wellness Department. This is a contract opportunity (approximately six months) and a great chance to get your foot in the door with an amazing organization. Our client offers one way mileage reimbursement as well as free lunch! Monday-Friday, 8am-5pm. Pay: $25/hour.
The ideal candidate will have at least three years of administrative experience, outstanding customer service skills and is highly dependable as this position is the office “opener.”
PRIMARY RESPONSIBILITIES:
- Provides daily administrative support and coordination for the department.
- Answers phones and takes appropriate messages; interacts with visitors and staff.
- Develops and maintains physical and electronic file management systems.
- Copies, distributes, and files routine paperwork as well as critical organizational documents such as meeting minutes, resolutions, contracts.
- Processes invoices, reimbursement requests, check requests and W-9 forms.
- Prepares letters, memoranda, reports, and other documents from draft input, proofreads and edits documents with close attention to detail.
- Prepares agendas, minutes, organizational charts, meeting materials and reports for all meetings.
- Manages mail, sorts, and answers correspondence.
- Schedules and coordinates events.
- Maintains inventory of supplies.
- Prepares credit card statements and supporting documents.
- Performs other duties as assigned.
SKILLS AND QUALIFICATIONS:
- Minimum three years of administrative or related experience.
- Associates’ degree (A.A.) or higher preferred.
- Excellent written and verbal communication skills.
- Professional demeanor.
- Strong writing and proofreading skills.
- Ability to multi-task and prioritize in a fast-paced work environment.
- Intermediate proficiency with MS Office (Word, Outlook, Excel).
- Dependable, reliable, and able to work 100% onsite.
- Ability to maintain confidentiality and exercise discretion.