We are recruiting an Administrative Assistant for a premier employer in the greater Vacaville/Davis area. The Administrative Assistant serves as the first point of contact, greeting clients upon arrival to the Health & Wellness Department. This is a contract opportunity (approximately six months) and a great chance to get your foot in the door with an amazing organization. Our client offers one way mileage reimbursement as well as free lunch! Monday-Friday, 8am-5pm. Pay: $25/hour.

The ideal candidate will have at least three years of administrative experience, outstanding customer service skills and is highly dependable as this position is the office “opener.”

PRIMARY RESPONSIBILITIES:

• Provides daily administrative support and coordination for the department.  
• Answers phones and takes appropriate messages; interacts with visitors and staff.  
• Develops and maintains physical and electronic file management systems. 
• Copies, distributes, and files routine paperwork as well as critical organizational documents such as meeting minutes, resolutions, contracts.
• Processes invoices, reimbursement requests, check requests and W-9 forms. 
• Prepares letters, memoranda, reports, and other documents from draft input, proofreads and edits documents with close attention to detail. 
• Prepares agendas, minutes, organizational charts, meeting materials and reports for all meetings.
• Manages mail, sorts, and answers correspondence.
• Schedules and coordinates events. 
• Maintains inventory of supplies.
• Prepares credit card statements and supporting documents. 
• Performs other duties as assigned.

SKILLS AND QUALIFICATIONS:

• Minimum three years of administrative or related experience.  
• Associates’ degree (A.A.) or higher preferred. 
• Excellent written and verbal communication skills.
• Professional demeanor.  
• Strong writing and proofreading skills. 
• Ability to multi-task and prioritize in a fast-paced work environment.
• Intermediate proficiency with MS Office (Word, Outlook, Excel). 
• Dependable, reliable, and able to work 100% onsite. 
• Ability to maintain confidentiality and exercise discretion.