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Administrative Assistant (Direct Hire/Hybrid)

WEST SACRAMENTO, CA 95691

Posted: 09/25/2023 Employment Type: DirectHire Industry: Admin Support Job Number: 1667934-1-1-1-1-1-1-1

Job Description

Pacific Staffing is recruiting for an Administrative Assistant to join a nonprofit organization in the Sacramento area. This is a direct hire opportunity with a hybrid work schedule (2 days onsite, 3 days remote). The Administrative Assistant provides department support with a variety of administrative duties, event coordination, and general office support. Pay: $22


The ideal candidate will have experience with scheduling virtual and in-person meetings, budget administration, and coordinating travel arrangements. 


PRIMARY RESPONSIBILITIES:
  • Provides administrative support to department activities; composes, types, edits, and proofreads a variety of documents; coordinates travel arrangements for the department; develops agendas; attends meetings; takes, transcribes, and distributes meeting minutes. 
  • Prepares programs and brochures, formats PowerPoint presentations. Answers incoming telephone calls for the department, screens calls, and routes as appropriate.
  • Monitors department calendar and e-mails; responds where appropriate.
  • Assists in the coordination of logistics for meetings, conferences, and other special events, coordinates location, food, transportation, accommodations, and presentation arrangements for events.
  • Responds to requests for information and questions from committee and task force members.
  • Inputs information into database(s) and generates/downloads reports.
  • Performs general office duties such as ordering supplies, maintaining records management databases, and performing basic bookkeeping and/or accounting work.
  • Assists with development of budgets, monitors program budgets, processes invoices and requests for payment.
  • Works with network administrators, developers, and programmers to assess any technical challenges; writes, edits, and proofreads new and existing content of department web pages.
  • Prepares on-line mandatory filings with the Secretary of State and other state agencies.
  • Trains administrative assistants, including temporary administrative personnel.
  • May be assigned administrative support duties across multiple departments.
  • Performs other duties as assigned.


SKILLS AND QUALIFICATIONS:
  • Associates degree or higher required. 
  • Minimum 3 years of administrative experience. 
  • Intermediate proficiency with Microsoft Office Suite.
  • Experience scheduling meetings using video conferencing software (MS Teams, Zoom, etc.) is required.
  • Ability to process and track paperwork and legislative documentation.
  • Strong written and verbal communication skills.
  • High attention to detail and strong organizational skills.
  • Ability to handle sensitive and confidential information.
  • Demonstrated experience with event planning both in person and virtual and making travel arrangements.
  • Excellent customer service skills.
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About WEST SACRAMENTO, CA

Ready to embark on a new career adventure? Explore our latest job opportunities in and around the picturesque West Sacramento, California area! This vibrant region nestled along the banks of the Sacramento River offers job seekers a perfect blend of urban amenities and outdoor activities. Known for its diverse job market and proximity to landmarks such as the iconic Tower Bridge and the bustling Golden 1 Center, home to the NBA's Sacramento Kings, West Sacramento is a dynamic hub for professional growth. Embrace the unique culture, delightful cuisine, and captivating art scene while pursuing your dream career in this charming city. Let's kickstart your career journey in West Sacramento today!