We are seeking an experienced Front Desk Administrative Assistant who is fluent bilingual Spanish/English to support the Woodland CA office of a community-focused organization. This position serves as the front desk and primary administrative resource providing reception support while ensuring smooth day-to-day office functions. The Front Desk Administrative Assistant will work closely with internal teams, leadership, and external partners, delivering exceptional customer service in a fast-paced, service-oriented environment.
- $23.00 per hour
- Bilingual Spanish required
- Temp to Hire
PRIMARY RESPONSIBILITIES:
- Provides front desk and public-facing support with professionalism, courtesy, and a welcoming demeanor for staff, clients, and community members
- Manages phone systems, correspondence, and document processing while maintaining organized office operations and supply inventories
- Collaborates with facilities and internal teams to ensure site safety, cleanliness, and readiness, including room reservations and lobby upkeep
- Demonstrates strong problem-solving and conflict resolution skills, including de-escalation techniques and adherence to agency values and ethics
- Maintains accurate records, forms, and procedures, supports calendar coordination, and adapts to flexible schedules and site-based needs
- Participates in ongoing training and contributes to agency-wide initiatives with a positive, mission-aligned attitude and collaborative spirit
SKILLS AND QUALIFICATIONS:
- Possesses an associate degree or equivalent experience with at least two years office, administrative support, including required customer service expertise.
- Demonstrates strong administrative and organizational skills, including time management, multitasking, and attention to detail in a fast-paced environment
- Proficient in Microsoft Office Suite and agency software systems, with solid typing and technology skills to support daily operations
- Collaborates effectively across teams, contributing to a positive work culture while respecting roles, boundaries, and areas of expertise
- Applies sound judgment, problem-solving, and conflict resolution skills to deliver innovative solutions and support program goals
- Provides excellent customer service and front office support with professionalism, reliability, and a proactive mindset
- Meets agency requirements including confidentiality, compliance checks, bilingual communication (Spanish), and valid driver credentials
