We are recruiting an experienced Accounts Payable Administrator to support a high-volume AP department and provide essential clerical and accounting support for our Sacramento-based client. This role is ideal for a detail-oriented professional with strong vendor management skills, full-cycle AP experience, and the ability to streamline processes in a fast-paced environment. Serving as the primary liaison for vendor account management, this position ensures timely issue resolution and adherence to established accounting policies and procedures. The ideal candidate thrives in a structured environment, maintains an organized workspace, and contributes to continuous improvement within the AP function.
- Pay range $27-$31 /Hour (DOE)
- Direct Hire. 100% onsite.
Responsibilities
- Perform full-cycle accounts payable functions including sorting and classifying incoming billing, posting invoices, generating vendor payments, auditing vendor accounts, and maintaining organized AP records.
- Manage integration between Build Pro and Sage 300, ensuring accurate contract coding, researching discrepancies, and maintaining data integrity.
- Review monthly utility billing, code appropriately, and ensure timely transfer of utilities at close of escrow.
- Reconcile vendor statements to Sage accounting records, research discrepancies, and coordinate resolution with vendors and internal teams.
- Identify invoices eligible for payment, prepare weekly/monthly check runs, assemble voucher packages, and ensure compliance with check-release policies.
- Maintain preliminary notice logs, joint check schedules, and lien release documentation to support accurate and timely vendor payments.
- Communicate regularly with vendors regarding account inquiries, discrepancies, and payment status.
- Support AP best practices by documenting procedures, recommending process improvements, and assisting with paperless billing initiatives.
- Monitor AP aging, payment timelines, discounts, and finance charges.
- May assist with annual 1099 preparation and long-term AP data management for warranty and audit needs.
Requirements
- 3–5+ years of high-volume Accounts Payable experience; full-cycle AP required.
- Experience with Sage 300; Build Pro experience preferred.
- Strong attention to detail and accuracy in coding, posting, and reconciliation.
- Ability to research and resolve vendor account issues independently.
- Proficiency with Microsoft Outlook, Word (basic), and Excel (intermediate).
- 10-key proficiency and strong organizational skills.
- High School diploma or equivalent required.
