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Senior Administrative Assistant

Lodi, CA

Posted: 05/09/2019 Employment Type: Direct Hire Position Industry: Administrative/Clerical Job Number: 41052.1
We are recruiting a dynamic Senior Administrative Assistant with experience in direct support for C-Level Executives within a mid to large size organization. The Senior Administrative Assistant is responsible for supporting the Executiveive Assistant to the CEO, and providing back-up assistance to the CEO as needed. Candidate must be able to work in a fast-pace, highly collaborative and progressive environment. Candidates must have strong technical skills, including Excel. The ideal candidate must be a forward thinker, confident and strategic in taking initiative to execute projects with a sense of urgency. Company highlights include healthcare benefits, available onsite catering and meals, onsite employee gym, and a family oriented environment that promotes career progression.

Responsibilities: Provides complex administrative support for a C-Level Executive, other partnering Executives and associated departments as needed. Manages and screens all forms of communication, manages messages, distributes and/or handles mail/email. Act as point of contact and resource for staff, visitors, and other departments. Coordinates calendaring, meetings, providing support by preparing notices, agendas, reports, presentations and minutes. Compile and distribute full meeting packets and presentations as needed with minimal direction. Independently apply judgment to resolve or refer issuesas appropriate. Arrange for complex logistical needs. Coordinate travel, accommodation and off-site event arrangements as needed. Coordinates electronic and LCD equipment for web and conference meetings. Compose or transcribe letters and other documents as needed.

Requirements: 5+ year's professional experience asan Executive Assistant to C-Level Executive(s) with a mid to large size organization. Advanced MS Office - Word, Outlook, PowerPoint, Publisher, Access and Excel (including mail merge). Excellent Oral and Written Communication. Proven ability to prioritize multiple time sensitive projects, including complex reports, graphics and presentations. Experienced in managing Executive Calendars and Scheduling. Highly organized and professional.

Elizabeth Mann

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