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Executive Assistant

Folsom, CA

Posted: 05/03/2019 Employment Type: Temp-to-Hire Position Industry: Administrative/Clerical Job Number: 41023.1
We are recruiting for a polished Executive Assistant to report directly to the CEO of an organization in Folsom. The Executive Assistant is responsible for managing calendars, making travel arrangements, screening calls, scheduling meetings, events management, preparation of reports and financial data, and customer relations. Ideal candidates have strong attention to detail, flexibility, excellent interpersonal skills, and the ability to work well with all levels of internal management, staff as well as outside clients and vendors. Sensitivity to confidential matters is a must. This is a great contract to hire opportunity to join an organization that is currently experiencing hyper growth.

Responsibilities: General administrative support (filing, mail, copying, preparing reports). Manage complex calendar for CEO. Arrange domestic and international travel. Prepare and submit expense reports. Arrange meeting logistics; including scheduling, catering, meeting space preparation, and any meeting documentation or materials. Coordinate Board of Director meetings with high confidentiality. Produce correspondence and response letters by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. Assist with a variety of reporting for staff members and assist with reviewing contracts.

Requirements: 4-5+ years' of Executive Assistant experience to C-Level Executives. Associates Degree preferred. Microsoft Office Proficient. Excellent interpersonal and customer service skills. Excellent communication skills, both written and verbal, with the ability to prepare memos and present information in front of leadership team members. Must be able to exercise confidentiality. Critical thinking skills and ability to act resourcefully with little direction. Ability to multitask and prioritize efficiently. Must be flexible and able to work in a fast paced environment.

Elizabeth Mann

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