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Executive Assistant

Davis, CA

Posted: 10/24/2018 Employment Type: Direct Hire Position Industry: Administrative/Clerical Job Number: 40190.1
We are recruiting for a polished Executive Assistant to report directly to the CEO of an organization in the Davis area. The Executive Assistant is responsible for managing calendars, making travel arrangements, screening calls, meeting scheduling, events management, preparation of reports and financial data, and customer relations. Ideal candidates have strong attention to detail, flexibility, excellent interpersonal skills, and the ability to work well with all levels of internal management, staff as well as outside clients and vendors. Sensitivity to confidential matters is a must. This is a direct hire opportunity! Our client's benefits include medical, dental, vision, and voluntary life insurance, as well as 401(k).

Responsibilities: General administrative support (filing, mail, copying, preparing reports). Manage calendar for CEO. Arrange domestic and international travel. Prepare and submit expense reports. Arrange meeting logistics; including scheduling, catering, meeting space preparation, and any meeting documentation or materials. Coordinate Board of Director meetings with high confidentiality. Produce correspondence and response letters by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. Help with coordination of corporate events.

Requirements: 4-5+ years' of Executive Assistant experience to C-Level Executives. Associates Degreepreferred. Microsoft Office Proficient. Excellent interpersonal and customer service skills. Excellent communication skills, both written and verbal, with the ability to prepare memos and present information in front of leadership team members. Must be able to exercise confidentiality. Critical thinking skills and ability to act resourcefully with little direction. Ability to multitask and prioritize efficiently. Must be open to working outside of regular business hours from time-to-time.

Pay: $70, 000-$85, 000/year.

Elizabeth Mann

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