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Corporate Meetings and Conferences Coordinator

Sacramento, CA | Temp-to-Hire Position

Post Date: 08/08/2018 Job ID: 39840.1 Industry: Administrative/Clerical
We are searching for a Corporate Meetings/Conferences Coordinator who excels in a fast paced work environment who can help coordinate large scale meetings and conferences while also balancing the support needs of the team. This position is located in Sacramento and the ideal candidate has strong, relevant experience, and can demonstrate exceptional organizational and multitasking skills.

Responsibilities: Organize and coordinate all logistics related to corporate meetings and events, including reserving rooms/venues, coordinating IT/AV needs, andordering catering. Maintain meeting records, registration and all participant communication. Act as point of contact for external clients and vendors. Assist with administrative support, including processing vendor invoices, purchase orders, filing, copying, managing receipts, reimbursements and client billing for final budget. Order, pack and ship materials to/from conferences/events. Schedule and respond to calls/email inquiries as it relates to meeting coordination. Complete required month close procedures, requests for checks as needed and itemizes invoices by program/event for Finance. Assists in the preparation, monitoring and review of contracts and RFPs. Creates and adheres to event/conference/meeting budgets. Manage participant files, bios, images, session descriptions and other required items for participation. Coordinate creation of event publications and syllabus materials. Create and send event marketing communications via email, web, and print. Create and analyze online evaluations and prepare post-event reports. Other duties as assigned.

Requirements: High school diploma or GED required; AA/AS preferred. 3-5 years' of related experience in scheduling meetings/conferences with a wide range of internal and external stakeholders. Ability to navigate a variety of tasks with flexibility. Stronginterpersonal and customer service skills while assisting both internal and external clients. Ability to think critically and problem solve. Excellent written and verbal communication skills. Proficient with Microsoft Office and computer savvy.

Elizabeth Mann


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