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Executive Legal Secretary

Sacramento, CA | Direct Hire Position

Post Date: 10/03/2017 Job ID: 38777.1 Industry: Legal
We are recruiting an Executive Legal Secretary who is experienced in managing direct support for a C-Level Legal Executive within a Corporate Legal Counsel. The Executive Legal Secretary will be responsible for all levels of support to Senior Legal Executives in a progressive nationwide Healthcare corporate office. The ideal candidate is a forward thinker, confident and strategic in managing demanding Executives. RESPONSIBILITIES: Provides a wide range of Legal and general administrative support to the C-Level Legal Executive and Corporate Legal Counsel. Manages and screens all forms of legal contracts and correspondence, communication, takes messages, distributes and/or handles mail/email. Refers inquiries as appropriate or gathers information for follow-up. Act as point of contact and resource for other departments. Managing and maintaining the integrity and processing of court documentation. Coordinates calendaring, meetings, providing support by preparing notices, agendas, and minutes. Compiles and distributes full meeting packets as needed with minimal direction. Independently applies judgment to resolve and/or refers complaints or issues as appropriate. Arranges for complex logistical needs. Coordinates travel, accommodation and off-site event arrangements. Maintains legal documents, files, and policies or procedures. Prepares complex reports or presentations with minimal direction. Composes and/or transcribes legal correspondence and other documents as needed. SKILLS & REQUIREMENTS: 5+ year's professional experience as an Executive Assistant to C-Level Executive(s) with a large Law firm or Corporate Legal Counsel. Experience as Paralegal or Legal Secretary required. Advanced MS Office - Word, Outlook, PowerPoint and Excel. Excellent Oral and Written Communication, as well strong Proofreading skills required. Proven ability to prioritize multiple timesensitive legal projects, including complex reports and presentations. Experienced in managing Executive Calendarsand Scheduling. Event, Meeting and Conference Planning/Coordination a plus. Highly Organized and Professional. Independent thinker and self-driven. Ability to maintain highly confidential information.

Elizabeth Mann


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