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Administrative Assistant

Dixon, CA | Temp-to-Hire Position

Post Date: 08/03/2017 Job ID: 38624.1 Industry: Administrative/Clerical
We are recruiting for a polished Administrative Assistant for a regional office located in Dixon, CA. The Administrative Assistant maintains the day-to-day office activities by providing general administrative support to the assigned Division, Project Team, and/or Regional Office. Responsibilities include compiling data, coordinating travel, basic accounting tasks, handling information requests, and project specific work. This position interacts with staff at all levels and requires initiative, flexibility and a high level of professionalism. This is a temporary to hire opportunity.

Responsibilities: Manage day-to-day office operations: answering the phone, greeting and directing visitors, and daily housekeeping of the office. Complete monthly expense processing and reconciliation of division credit cards. Process time-cards and ensure timely approval and distribution to proper personnel. Provide general support for project management team and/or field crews. May assist with creation of responses to requests for proposals and bids. Prepare correspondence, reports, presentations and various division announcements. Gather, organize and compile technical data, reports and photos from field personnel. Maintain schedules and contacts as required. Facilitate meeting logistics and special event coordination including room, equipment, agenda, transportation, food catering, etc. Maintain division filing system (electronic and hard).Upon request, may assist with basic HR activities such as scheduling interviews, new hire on-boarding at the division level, etc. Manage travel and logistics (hotel, transportation, etc.), as requested.

Requirements: Min 2 years of office or general administrative experience. High School Diploma or GED. Experience supporting multiple professionals/managers at the same time. Proficiency with MS Office (Word, Excel, Outlook, PowerPoint) and Adobe Software. High attention to detail and accuracy. Ability to handle confidential information and documents. Strong communication skills and phone etiquette. Effective interpersonal skills. Abilityto establish priorities, multi-task and strong time-management skills. Basic accounting knowledge.

Elizabeth Mann

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